RogerBW's Blog

A format for gamemaster notes 13 June 2026

I've been running RPGs for over forty years. (Eek.) By now I have a reasonable idea of what my notes before a game should look like.

I use the same general format whether it's a one-shot or a session in an ongoing campaign, though the weights of different things change. (I've written adventures for publication a couple of times, but both of them have been constrained by a specific house format.)

It's a counsel of perfection of course. Sometimes things just get jumbled in wherever they seem to fit, especially on a first pass.

Introduction

This bit is minimal during an ongoing campaign, but for a one-shot it's very important: not just the basic scene-setting, but what things need to be emphasised at the start of play. This is, broadly, the stuff the PCs get dumped on them at the start, before they begin to make decisions.

In a scenario I'm going to be running this multiple times, this tends to accumulate key things I should mention up front to establish the right mood.

What's Really Happening

What does the initial mystery mean, and what is the overall plot? This will refer to many things that come later; it's a quick summary for orientation.

(When this is missing from someone else's scenario, I find it hard work to read because I have no framework into which I can fit things.)

Events

What will happen if the PCs don't muck about with it? Some things might be on a timetable, some might be when a particular person is unobserved, etc. In turn, the consequences of these things get listed, especially ones that the PCs will notice.

(And there must be a timeline of what's already happened, if that's more than trivial. Not only is this helpful in general, it's good for double-checking that I don't have things happening before the events that caused them.)

Places

A section for each major location where PCs can do things. (That might be rooms of the house, places in the town where they can have encounters or find clues, etc.) Also how to get between them and travel times, if it's that sort of scenario.

People

Who are the NPCs, what do they want, how do they talk?

Pretty much everything fits into that, for me. I rarely use monsters, but I suppose they could go after people if they were needed.

Tags: rpgs

  1. Posted by DrBob at 10:45am on 14 June 2026

    I have my Notes and then my Game Notes. NOTES: a couple of sides of A4 where I scrawled down ideas, worked out timelines, NPC motivation, etc. They have failed ideas crossed out, arrows pointing linking sections. Stuff in tiny handwriting next to large scrawl, because I really, really need to have the info about Dr Evil's lair next to the notes about Dr Evil's plan. In other words, they are messy, incoherent and I'd never be able to find the relevant stuff during a game. GAME NOTES: The above, but written out neatly and with NPC names highlighted, all in a vaguely chronological order from Intro scene to End Boss Fight. (The PCs might do section 6 before they do section 4, but that's fine). Writing these is the first time I stat up any NPCs that need statting, and scrawl thumbnail maps.

  2. Posted by RogerBW at 08:22pm on 14 June 2026

    You have also gone from game notes to an actual published scenario for other people to run, which while I'm working towards it I haven't yet achieved. My feeling there is for a structure similar to the one I laid out, because loading my own scenario into my mind some time after writing it should in theory work like loading it into someone else's head.

    (And I need to avoid shorthand like "Einstein" or "standard experienced sergeant" for an NPC description, because that means my conception of that role which I can readily pull out at the table, but someone else's reaction to the term may well not be the same.)

  3. Posted by DrBob at 08:55am on 16 June 2026

    The writing for publication is a squillion times harder than organising my game notes when I re-write them. And not just because I have to do it in coherent sentences and with proper scene descriptions. Because loading into someone else's head will throw up anomalies if the someone doesn't think like me (or doesn't have players who think like my regulars). Hence I always run it a few times before I try to write it up, preferably at a con with some strangers in the player mix. And ask fine chaps like yourself, John D and my brother to read it through.

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